To talk about our purpose, and our sport!
"The ocean has always been a salve to my soul ... but the best thing for a cut or abrasion was to go swimming in salt water. Later down the road of life, I made the discovery that salt water was also good for the mental abrasions one inevitably acquires on land. " -Jimmy Buffett
San Juan Island Sailing Foundation Board Meetings May, 2010
Present: Scott Boye, Peter and Susan Risser, Abbie Finney, Catherine Bevens, Mary Blevins, Nigel Oswald, Deb Eshelman
Absent: Tony Vivenzio
Staff: Dez! Bridgmon
Scott called the meeting to order at 5:39. Peter moved, Abbie seconded to accept the April minutes. Passed.
Mary gave the treasurer’s report. There is $17,943.78 total, of which $2,260 are in the memorial fund, $7,258.18 is for the sailing team, $872.50 in restricted funds. The challenge grant has $3,650 in it. The operating fund is $3,903.10. We made about $4,500 at the lasagna dinner.
Peter reported that the Children’s Festival went really well this year.
Scott gave a report on the district championships. Catherine said that it was windy on Friday for practice. It was windy (up to the mid 20’s) on Saturday. Sunday was fairly calm. North Kitsap won and is going to nationals. Orcas was 2nd, Bainbridge 3rd. Friday Harbor was 5th. Next weekend is a regatta in Port Townsend, the following are team racing districts at Sand Point, and the following one will be the team racing nationals. Our sailing team is practicing at Roche Harbor for a while to try for sailing in the light and fluky winds common at Sand Point.
Peter gave the Island Rec report. The assistant instructors for the summer will be Alex Halliday and Lucas Jagels. One basic class is filled. Teen basic has three adults signed up for it. Intro 1 has three students so far, and Intro 2 has four. There is no one signed up for advanced sailing yet. We should send out supplementary information in July.
The 1st aid and cpr class for instructors is scheduled for June 23. Sally would like to have motorboat training in the same time for the instructors using the motorized boats.
Election of officers was held. Scott proposed a slate of officers: Abbie Finney as President for 1 year (she can use it as leverage for fundraising). He would like Nigel to be the vice President. Scott would still run the meetings. Susan is willing to continue serving as Secretary, and Mary is willing to continue as Treasurer.
Susan moved, Deb seconded to nominate Abbie Finney as Presedent, Nigel Oswald as Vice President, Susan Risser as Secretary, and Mary Blevins as Tteasurer for a period of 12 months. Passed unanimously.
Training for motorboat operators: Peter and Scott will meet on May 5.
The Avon has not yet been sold. We will put up posters.
We talked about the ongoing search for board members. Scott will talk to Jim Corenman.
We did a summary of the April 27 fundraising dinner. We took in about $4,200 on the auction, $1,100 on food (gross). The liquor permit was $60. The band was $200. Paul submitted a bill for $414.00 for food and wine. The high school charged $390 for the food, and the cost of designing the poster was $90.00.
The general feeling was that it went well and with the experience gained we can do even better in the future. Abbie, Mary and Susan will try to put together a task list and suggest improvements. The suggestion was offered to have desert be a desert auction. Nigel suggests that we decide when it will be and book it early and get it into the public attention.
Ådjourned at 7:04. We decided to plan an extra meeting on Wednesday, May 19, at Risser’s house to talk about fundraising.
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Minutes of the May 19 meeting
Present: Peter and Susan Risser, Abbie Finney, Deb Eshelman, Tony Vivenzio, Catherine Bevans, Nigel Oswald, Scott Boye, Mary Blevins.
Staff: Dez! Bridgmon
Peter reported on the recently discovered insurance problem. Our insurance does not apply to any operations not run by us, so neither hull nor liability insurance is in force while boats are being used by Island Rec. We may need to adapt our relationship with Island Rec. in order to be insured in this situation. We understand that we are essentially self-insured for hull damage, but the concern is that in the event of a major claim that plaintiffs would sue everyone concerned, including us.
Dez! pointed out that we are basically starting from scratch with fundraising, as we have never had a fundraising program.
The two categories to focus on are fundraising and awareness. Under fundraising, we currently have the lasagna dinner, a direct mailing asking for funds, membership,and boat sponsorship. In the public awareness category, we have the Çhildrens’s Festival, Cascade Lake campout, public presentations, the newsletter, and the web site.
In terms of increasing our public awareness we discussed the need to send out periodic newsletters: one in January before the sailing team’s season, one in the spring before the summer lessons start, and the annual fundraising letter to be ready by Thanksgiving.
At the very least, for the rest of 2010 we should do the spring early summer letter and the annual fundraising letter.
We need to budget for this advertising.
For the rest of 2010 we will:
1. Prepare a mailing in the next three weeks pointing people to the Island Rec’s website, showing Island Rec signups for sailing classes, and include an SASE in the package.
Try to plan a fun event for this summer to increase public awareness.
Send out the end of the year appeal.
Scott said he will rough out a letter for the June meeting. Everyone should be thinking about an idea for the “fun event”
We decided to plan ahead for a Sunday Brunch Retreat for Sunday, November 7 at a place to be determined later.
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Agenda for the June 1 meeting to be held at the library at 5:30.
Approval of the minutes of May 4.
Approval of the minutes of May 19.
Treasurer’s report
Announcements
Islandrec report
Old Business
Motorboat operator criteria
Avon
Search for board members
Insurance update
Fundraising letter for June
Nov. 7 retreat
New business
Bow bumpers for V15s (Scott)
Adjourn
