From: Sally Hawkins
Date: 12/3/07 8:45 AM
To: SJISF Board Members and Interested Parties
Subject: December Retreat

Sailing Foundation Board Annual Retreat Dec. 1, 2007

Attendance: Scott Boye, Susan Riser, Christine Chan, Hana DuBail, Pablo Lopez, Catherine Bevins, Barbara Bevins, Peter Riser, Nigel Oswald, Pam Gross, Ralph Hahn, Marilyn O’Conner, Dez Bridgmon, Mary Blevins, Abbey Finney, Maverick Blake.

Moderator: Tony Vivenzio

Recorder: Sally Hawkins

Lunch: Connie Black

Tony Intro: Lays out structure of meeting. . .necessary for most efficiency. Sees the foundation as a Vessel. The purpose of the workshop is to launch a cruise exploring the waters of the future.

GOOD MORNING
Housekeeping/ Restrooms, Breaks, other

You should have:
Agenda
A Brief history
Ground Rules
Consensus
Issue Evolution

AGENDA
Who in community are sources?
Surveying vessel? What assets are internal to the organization.
What opportunities are available?
What are threats?

HISTORY
Brief history of Tony.

Scott: History/ suburban Edmunds. Camping and Sailing w/ family. . .educated in area. Boat design. Life changing events. First sailing trip to Hawaii. 2 wks on ocean. Job w/ Sumitomo. Sailing coach and mom and dad greatest influences. Group dynamic: “Compliant until I can’t stand it; then hammer.”

Susan: Detroit/ roller skating and bike. Wanted to do water stuff. Elementary and H.S. in Detroit. Focus was Sailing, boating, swimming, garden. All life wanted to be teacher. Taught 1 year. Politics killed her. Later taught on Stuart island. It was great. Finding N.W. after Detroit. Wanted to teach kids how to sail. Sailing foundation. Jokingly assumes she’s “Perfect” to interact with.

Christine; Calif. Grew up loving sailing but not enjoying. Her focus is Home maker, happy Sees her group dynamic as “Smart Alec”.

Barbara: Oregon. Sailed a lot. Life Changing. Paris & Swiss education. Eddie Bauer buyer. Scott brought her in. Hates talking to grown ups. Her group dynamic, “No direction”.

Peter: Okalahoma: drove 2 hrs. to find paddling. Moved to N.W. Sailed to dinghies and sail making. Engineering career. Jeff Culver brought him to foundation. Group dynamic. “Stubborn and ridiculous (or manipulating. . .didn’t get it all.)

Nigel: Construction and Prop mngmt. Messed w/ boats. Math and Physics. Geography thru. Realizations: Started racing. Loved it. Mixed feelings about all jobs. Water is his best place. Life changing: 5 mos ago baby. Thinks he can be “Stubborn”.

Pam: Sick. Big boisterous family. She watched her family while mom went back to school. She was the responsible one. Started sailing on Lake Erie. Sailed on 25’ boat all up lake. Exploring the world on the boat was her high point. Canvass and sail making and repair were major skills. Southern ocean. . .this is awesome. Worked for land bank 9 yrs. retired and started w/ foundation when Peter asked her. She’s really thrilled with it. She sees herself as “Respectful” in group dynamic.

Marilyn: grew up in Northern California. Riding bike and out of doors. At 22 was on S.F. bay plywood trimaran. Lived on boat in F.H. for 5 yrs. sailed w/ Sonny Vinne for years. Impressed with his emphasis on youth sailing. Loves all outdoor activities. Worked at P.O. F.H. 22 yrs. Since it’s her only job it must be her best job. Birth of child greatest event. Peter and Susan brought her in to sailing foundation. She sees herself as “Stubborn and over committed” in group dynamics.

Dez: Oregon. Moved around a lot. S.J. I. great place to be single. Paid for degree as she went. Graphic Designer. Some life changing events aren’t worth mentioning. Life Jacket greatest thing keeps her safe. Group Dynamic: “Irish redhead”.

Mary: Seattle. Not out doorsy. Trouble roller skating. Grew up out of doors. W. Dad in dinghy. Got involved w sailing when meeting Tom. Restored boat/ then lived on another boat. Warf Rat. Children life changing. Child is sailor. Brought her to foundation. Group dynamic: “Wishy washy”

Tony: What grabs you about the topics that you’d like to talk about?

ISSUE EVOLUTION EXERCISE: (refer to packet)

What has the Sailing Foundation done, or been involved with that you’d like to talk about?

Scott: All aspects interest him. Highs and lows. Sailing team development. Building of fleets. Dez! and Abbey taking group to Great Oaks. Ability of group (Dez!) to grow and herd kids at regatta. Expect to see that group in leadership roles. Next generation of instructors. Opportunity to shape program. Feet on the ground teaching classes. Developing direction of sailing foundation. #2 We’ve lacked in strong direction and decision making. Flowing w/ current instead of choosing direction. Overly compliant regarding individual programs. Laser class (3 yrs. ago). Big expenditure. . .one person’s idea. . .laser only intermediate class. We had no formal decision making process available. . .did not think about disadvantage. Large expenditure in program that never took hold. Have physical assets unused to extent possible.

Susan: Watching sailing team develop. Success of classes. Would like more classes if possible. We’ve tested some but haven’t made a venue for them. Some kids might have gone to Lasers but it didn’t happen. Kids that want to sail. Nothing displeased. Disappointed. Lasers. Doesn’t do well at programs. Picnic sails good idea but not well attended. No one shows. Need ways to carry on after classes. Figuring out what’s next for kids. Board. Is strength. Weakness. Not decisive enough about board choices. Revisit mission statement. Does it need revision? We aren’t really following it.

Christine: Classes are great. Team, Wind clinics, and regatta great opportunities for travel and experience. No opportunities available after classes. Two weeks sailing then nothing for a year. Ongoing community communication. Define ourselves so people understand what were doing. Organization and membership? Family and Community opportunities: not just the classes.

Barbara: not much different. Highs kid on team. Travel, she had such a great time. In School would not have found each other. Sailing team gave great friendship otherwise not found. Growth on Island: we aren’t an entity people know about. Need it. Share facilities. Outreach program vital. How to grow enough to meet needs of comm. Without jeopardizing tight bond of current board. Summer rentals; shop. Outside Island Rec. classes to keep it going all the time

Peter: Sailing team? What about the classes? Bringing kids into sailing. Regret: not better at bringing parents of 8 yr olds in; more parents to Cascade Lake. Strength is in the board. Common sense of mission. Procedures may be in question but choices by consensus. Institutional memory: as one manager moves on, continuity to new organizers. Need mechanism for getting things done. Up scaling of sailing. Boats are hugely expensive. Little attention to sailing clubs world wide. Team basics. Sailing class for teens and community.

Nigel: Limited. Happy to see Gorge and New Orleans. Hasn’t been here long. Nothing displeased. Lack of direction. Trying to get the direction. There is a team of people that can get this done. Generally, threats, competition of kids time. Is sailing something I can do or is there an opportunity. (Kids' thinking). Get kids into boats. Get people on to water. We want to be asked for Membership fee.

Pam: Partnerships. All focused on sailing and water. But the components that bring us here. . .Nature Institute, labs, land bank. . .other opportunities. How can we pursue. Membership will broaden through these partnerships. Diverse skills in board. . .knowledge. . .we haven’t tapped. . .sailing team, classes, yes, but vertical and horizontal integration. . .vertical. . .go off in different directions for greater growth. The people that have come out of the program have been so impacted parents and children in 20 yrs. should be valued deeply.

Marilyn: Evaluate relevance min community, challenge being in small community. What do we thing are so important so that we can pass that out to community. Parents and educators. Need more structure, struggle w/ organization. Continuing challenging. Rely on a few individuals. How we establish ourselves to community and other boaters. Look more closely at our directive. Howe we can use it to entice people in to program. Dez!’s graphic efforts with website etc. great plus.

Dez!: It’s all being said. If few put a lot of effort into other aspects of board (aside from sailing classes and team) and giving responsibilities. Let's make a high out of the low of Lasers. Educate community with a cohesive position. Membership, fund raising all falls out of knowing where we want to go and definition.

Mary: High. Kids and people on water. Kids come from different areas. . .competitive, then great friendship off water. Lot of work. Competition for funding. See more sailing outside of class and team.

Abbey: Highs Young people (bonnie on Shaw) would not have had opportunities without the sailing club. Impact is huge. Lows. What are you guys; who are you guys; what do you do. Organizational structure, team playing, Lack of knowledge and interest in community. Finances, Success: unite and organize, come together as a group and make things happen.

Tony: Summarizes Effort.

Peter: Sailing History: & Mission statement. Seattle, formed a long time ago. Conduit for money from wealthy for tax deduction. Created chapter on Orcas; San Juan a few of us felt vacuum; we should do something. Picked up El Toros from green lakes fleet. Started out on Sportsman Lake. Insurance was problem. Hooked up with sailing foundation. $200/yr. Certified through Red Cross. Got use of Percich Pond. Wolfgang taught. Erica Lindquist was an older student, , ,taught/ then partnered with Island Rec. Built a fleet. 20 years. Mission statement. A volunteer Organization for the advancement of sailing. In my mind it does not address the real issue of what’s the big deal about sailing. It’s about people not boats.

Tony: the kinds of elements of change that should become a component in future strategies. Non- profits must satisfy (first identify) stake holders. Any person who can place a claim on the outcome or actions of your organization. Insurance, town council, sail makers, . How do they view and evaluate, influence, you and what you need from them. Who's out there to choose from. Who is that, why are they stake holders, and why do we want to relate to them. Example. “Realtors,? Kids families moving here, what about the sailing club”

STAKE HOLDERS: Why are they involved & what do they do for us? Our lifelines and theirs.
(General group discussion ensues: )

Parents: They are going to encourage development: emotionally, financially, time, networking w/ other parents.
Local Businesses: support through ads and donations. Boat sponsorship.

Schools, yacht club, sailing club, island rec, kids, (young sailors) sailors (wherever we find them).

Dez!: Community: Tourists, members and board members (internal), insurance people, Roche Harbor, NWISA (Northwest interscholastic sailing assoc.), Port of Friday Harbor, US Sailing, Orcas High school sailing team (much travel and money shared), Vangard boats (send info on scholarships), US sailing gives instructor courses and membership.

Marilyn: P.O.F.H. Provides location, draws boating community, (yacht club and sailing club). All sailing org. Port is interested for sake of future customers. (as are clubs above). Stories and Entertainment. We are there junior sailing program. (Rational for existence.)
Marine resource community: Vague connection. Education.

Peter: Hospitality industry? (googled). Listed w/ B&B as source for sailing. Tourist.

Susan: Journalists: stories. Those who do or might contribute money or services. Professionals.

What is the key to getting donations from professionals?

People who enjoy seeing boats on the water. Law Enforcement. (Justice System) Crime prevention: Kids values turned 180 degrees . Fewer drugs on beach.

Vendors. Marine related. North Sails, Local Sailing Co. does maintenance, extra materials,

Environmental Educational people. Kids appreciating marine environment. Appreciation of shared values.

Tony: Get creative about being sensitive to these relationships; partnerships. Good starting point. Is it worth a million bucks, a few extra kids, or “what is the value of the partnership”?

An effective organization fulfills its mission by:
Building on its Strengths and Taking Advantage of Opportunities, while minimizing or overcoming its weaknesses and threats.

PARENTS encourage kids, $, time, support
LOCAL BUSINESS $, ads, donation
SCHOOLS activities
YACHT CLUB future members
SAILING CLUB stories & entertainment, we are a resource, (future members?)
ISLAND REC
KIDS (Include teens) and/ or graduates
SAILORS, ALL
COMMUNITY
TOURISTS
MEMBERS & BOARD
INSURANCE
ROCHE HARBOR
NWISSA courses, membership
US SAILING courses, boats,
PORT OF Friday HARBOR broad community/ location/ wants customer
ORCAS H.S. TEAM
VANGUARD BOATS boats and scholarships
MARINE RESOURCE COMMITTEE education connection
ALL BOATING ORG’S.
BOAT SELLERS
HOSPITALITY INDUSTRY exposure, $,
JOURNALISTS stories, exposure
CONTRIBUTIONS OF FINANCIAL (In Kind) DONORS
PROFESSIONS
PEOPLE WHO LIKE THE VIEW OF BOATS ON WATER/ KIDS IN BOATS
LAW ENFORCEMENT we’re a presence
JUSTICE SYSTEM crime prevention
VENDORS, EQUIPMENT SUPPLIERS
ENVIRONMENTAL GROUPS shared values

Survey these vessels. Look at all these. 3 task groups with spokesperson. (Groups break up for work period.)

Group Summaries of SWOT elements follow:

Abbey Finney: Group spokesman. (Scott, Marilyn, Pam, Abbey)

Strengths:
- Very Positive reputation: people like us and want to support us with money and resources.
- Football is not for everyone”
- Sailing appeals to many not served by more traditional sports programs
- Jackson’s Beach IS ONE OF THE PREMIER LOCATIONS FOR DINGY SAILING IN THE Pacific Northwest
- We have a wide body of technical knowledge with boats & organization.

Weaknesses:
- Lack of permanent shore side facilities
- All-volunteer organization/ no staff
- Do not have a large public presence
- Often confused with Island Rec or the FH Sailing Club
- Our relationship with Island Rec is strained- should be improved

OPPORTUNITIES:
- Partnership potential with outdoor and education-related organizations
- Hosting events for others (i.e. regattas)
- “Come to the beautiful S.J.’s to learn & sail”
- Boat sponsorship program
- Marketing

Threats:
- Again sailing communities
- Increasingly inactive student body. (video games.)
- Board turnover- loss of knowledge & history.

Susan Riser Group Spokesman.( Christine Chan, Susan, Dez!, Pablo Lopez. Maverick Blake, Catherine Bevens, and Hana Dubail).

Strengths:
- Large board with a lot of energy.
- Know our personal strengths. (Dez! fund raising).
- Can be developed more. (strengths of personal members.)
- Laser fleet. Should take advantage of it.
- We do off-island regattas. More often is better. (sailing w/ people you don’t sail w/ regularly improves your own skill).
- 10 high school teams to sail with. Unfortunately it’s strictly a strength for teens.
- Consistent class registration during summer.
- Summer classes.

Weaknesses:
- Define and or direct board functions. What should membership teams be doing. Previous info not passed forward.
- Wait for someone else to volunteer to lead. Need more input from energy of other people. Projects done by membership people. (relates to first point.)
- Relationship w/ Island Rec.—partnerships. (Scott talked to Ralph).
- Persons to take on each fleet. Scott’s Vanguards. Peter and Susan carry the El Toro fleet. Pretending that it (Laser fleet) does not exist.
- Fund Raising
- Membership
- Developing New Partnerships. (haven’t thought about it; our awareness is just sharpening.)
- Venue for Sailing Foundation and community sailing.

Opportunities:
- Fall/Spring sailing classes. (Teen beginning class in fall: big winner. . .say teen input.) Teens have trouble being in classes with little kids. When it’s time for sailing team, peers think “class” could be fun. Teen beginning class: count on our partnership with our teen members.
- Community sailing: Liability insurance: lack of venue and we’re all volunteers.
- Jackson beach Partnership for expansion with Port. We all know we need it. We need to let Port know our need for the Cannery. Get Sailing clubs Yacht clubs involved in expressing the need.
- Adult/ Private lessons and classes. Family classes (tourists) don’t have it. (Get realtors support?) Hook up with charter companies.?
- Offer Instructor job full-time summer job so our instructor doesn’t have to have side jobs.
- Classes @ Roche Harbor for tourists. People coming in from there asking for class. (tie to community class question?)
- Wed. night or pay to play evenings. Join a league. . .pay to join. . .you pay for the week whether you show or not. Tournaments, winners, losers, etc. pay enough to go and pay. . .so you show up. What are the incentives for winning or participating?)
- Youth Sailing class development. (other times of years.)

Threats:
- Loss of net shed. Weather or Politics. Boat House. All equipment stored at these locations.
- Liability issues. A lot why we don’t have a lot of these programs.
- SJSailing.com. Should we advertise sailing classes. This commercial group is already bringing people from other places claiming to be from here.
- Abuse of Boats. If we are using it this week; it’s abused; it jeopardizes use for planned event next week.
- Lack of membership. Who are our members. What do we expect from them; what do we do for them.
- Lack of funds.

Nigel Oswald. spokesperson: (Barbara, Peter, and Mary.)

Strengths.
Community:
- Foundation fulfills mission statement. Teaches values: sharing, cooperation, decision making, initiative, responsibility, advances sailing in community and sailors.
Internal:
- Our organization has internal financial stability.. 1.) Skill sets, diversity, enthusiasm, and experience, connections of board members and flexibility.
Assets: Potential of #1 Stakeholders as defined above in listed stakeholders.
- Existing partnerships: Port, Island Rec, Yacht Club, Sail Club.

Opportunities:
Mining the list of stakeholders and exploitation of those resources.
Community:
1.) Better utilize fleet.
2.) Better leverage partnerships to improve facilities (build upon them).
3.) Increase membership/ There is an exponential return. You don’t lose the old. You gain the new. Will increase finances by virtue of increased membership (and collection of membership fees).

Weaknesses:
- Not showing our value to the community.

Threats:
-Competition for finances and getting people on water. A lot more people here that spend time outdoors relative to other areas. Gain and a loss. -People have diversified outdoor interests.
-Costs and hassle of logistics. Need more insurance; people. Takes a lot of volunteer time.
-Deterioration of some of our partners. We need to address that sooner than later.

Tony: This is the “grist” of what needs to happen this afternoon for placing it into a strategy.

Summary of SWOT workshop:
(Notes consolidated for work group note summaries)

Strengths:
- Positive reputation, relative financial stability, large board with lots of energy, diversity, enthusiasm, and connections.
- Knowing our personal strengths as board members (ex. Dez!’s fund raising).
- Laser Fleet: need to offer it in an appropriate venue
- We do off island regattas.
- There are 10 high school teams to sail with.
- Consistent class registration
- We have a wide body of technical knowledge with boats and organization.
- Summer classes
- We are fulfilling our mission statement
- Sailing teaches many values (sharing, cooperation, decision making, initiative, responsibility)
- Flexible organizational structure
- Assets we already own
- The potential of stakeholders
- Existing partnerships (Port, IR, YC, SC)
- We have incredible facilities (?)

Weakness:
- Need to define and direct board functions
- Membership-talk to Jerry Mullis for help
- Lack of communication and organization of current membership
- We wait for someone else to volunteer to lead something
- Solution—fix up job description
- Need a clear statement of what we do and how we benefit the community
- Our relationship with Island Rec. partnership-
- Solution—include island rec board members
- Do not have a large public presence
- Persons to take on each fleet
- All volunteer organization—no staff’
- Laser fleet-- not using it now
- Fundraising
- Partnerships—developing venue for S.F./ community sailing
- Lack of permanent shore side facilities

Opportunities:
- Better utilize the fleets
- We could offer fall and spring sailing classes/ opportunities
- Need a teen beginner class
- Community sailing
- SJISF members sailing
- Jackson Beach partnership for expansion w/ POFH
- Adult classes/ private lessons; teaching tourists
- Hook up with charter companies
- Offer instruction job full time in the summer
- Offer classes at Roche for tourists
- Wed. night free sail (pay to play)
- Youth sailing
- Partnership potential

Threats:
- Loss of the net shed/ weather or politics
- Liability issues
- San Juan Sailing.com (other charter companies)
- Abuse of boats—whose insurance covers
- Lack of membership
- Lack of funds
- Aging sailing communities
- Competition for time regarding potential students
- Retaining history with board turnover
- Deteriorating Island Rec partnership
- Competition for funds.

Tony: We’ve been gathering materials. It’s time to make decisions. What are the decisions to make? What are the strategies for carrying it out.
Ground rules not an issue it seems.
Consensus: Am I opposed; do I agree? Review of “Group Decision Making: Reaching Consensus.” (refer to packet)

So far pattern of group seems to agree by “consensus”.

Identifying Important “Strategic” Issues:

Considering all of the information you have developed thus far, what issues “emerge” from and are suggested by that background?

Develop these in task groups.
Place the most important ones on to a (large) sheet. Put the name of the topic at the top, eg. ”member education”.
Frame a question or two under that to illuminate the issue: “How do we see that members get the best education & training?”
Give a brief rationale of why this topic is important. What is its connection to mission, stakeholders, SWOT (strengths, weaknesses, opportunities, threats), etc.
Title the last section “Consequences of Inaction”. Write a brief explanation.

Break into two groups for discussion and development. Six points.

Peter requested that teens meet for consensus about whether spring or fall would be better for Teen Sailing Class.

SUMMARY OF WORK GROUPS: Identification and prioritization of Strategic Issues;

Nigel (Dez! Peter Barbara Nigel) the topics below are listed in the following order: Stated Issue, why is it important, and what are the consequences of failing to address it?

Definition of board member functions: How many, what are they, relevant policies: These definitions will enable us to efficiently complete the action list.
Consequences: Inability to complete action list.

Partnership Enhancement: How can we secure long term facilities for the SJISF. Do we need Island Rec.? Core to how the SJISF currently functions, and how we need to deal with the long term relationship.
Consequences: No facilities and potential meeting of our mission statement.

Fundraising: What can we do without MONEY? We need more money to promote educate sustain our activities
Consequences: DEATH, DOOM, FAILURE

Membership and public awareness: Are we getting the most out of our membership efforts? Growth and membership is indicator of health of organization.
Consequences: DEATH, DEATH, DOOM, FAILURE

Sailing Programs: How to creatively put more bumbs in boats?
Present more opportunities for people not yet willing to sign up for class
Consequences: Not moving, boats, rot and stagnation brings on the plague and death.

Susan (Scott, Christine, Pablo, Marilyn).

Review and enhance partnerships: Who are our existing partners? And potential partners. People we serve; people who serve us (contributors). Partners allow us to accomplish our mission.
Consequence: We would maintain our status quo or decline.

Status of Island Rec partnership: How do our goals differ.
We are promoting one sport; they promote numerous activities. How do these clash. If we don’t resolve our issues we’ll have to try a different venue for offering classes.
Consequence: It’s a big deal not to resolve because it makes it harder for us without them.

Board development: Vision of the board will drive the organization. How do we bring new members or board to develop that vision? Important because our organization is a volunteer board.
Consequences—disinterest

Program expansion: How are we going to provide more and more relevant classes to our audience? Need to develop our clientele.
Consequence: If we can’t offer enough interest, we’ll dissipate.

Teens have identified that they would like the teen class in the fall.

Marketing: Educate people unfamiliar with our programs to what we do.
How do we get our and programs out to the community for contributions
Out to the board for participation, Students for enrollment
Consequences: Death, despair disillusionment.

Tony: Merge the five areas: Work on Strategies. . .
Generating the Solutions. (Strategies) to address strategic issues in the task groups.

State the strategic issue, bearing in mind its importance, and consequences of failure to act. Considering all your data, elements of the issues, interests you wish to serve, freely brainstorm solutions.
Select the best one or two, utilizing your “criteria for evaluating solutions”.
Spokesperson announces preferred solution, explaining how it best addresses/ solves the strategic issue.

The sailing foundation will. . . (affirmative statement)
Enhance partnerships, outreach to community, with the outcome of increased memberships.
Key initial statement:

So and so will do the following things (with timelines).
Brainstorming: Let everyone say every thing they can think of. Then refine.

Dez!, Nigel, Peter: Development of Sailing Programs & Fund raising and marketing

Scott, Susan, Marilyn, Pablo, Christine: Defining Board Functions, Enhancing partnerships with community, and Membership/Public Awareness.

Template: Sample Strategy Format:

Title of Topic/ Strategy (eg. World Peace)
Outcomes Sought (What we are wanting our strategy to accomplish; ex: “fewer conflicts”
“Key initiatives” to fulfill the strategy (eg.Create Peace-Keeping Forces)
Initial Actions To Implement Key Initiatives—“Joe does_________by Feb. 1, 2008”
What Segments (Personnel, resources, etc.) of the foundation are involved/ responsible for implementing these initiatives?

“Enhancing Partnerships with Community” Issue will be reserved for consideration by the entire board at the next meeting. The following notes pertain to this issue:

The sailing foundation will identify classes of partners whom we interact with in order to identify opportunities to improve relationships and clarify needs of our organization and these partners.

Outcome sought:
- Ensure that foundation that support us are sound.
- Ensure that customers/ students are served
- Broaden the community of interested parties

Key Initiatives:
- Review status of existing formal agreements (Island Rec., Port of F.H.)
- Identify partners to develop
- Do any of these partners have a board member to contribute? (Port-Marilyn; Island Rec. as liaison or board members)
- We could write a draft contract to present to Island Rec.

Defining Board Functions:
- Maintains fiscal solvency
- Receives and disburse funds
- Acquires boats and equipment
- Maintains boats and equipment
- Enter into agreements regarding sailing classes
- Enter into agreements to lease boats
- Fundraise
- Hire executive director
- Define need & role. What E D would do and annual salary
- Creates policy & review policy (annually)
- Adopts bylaws
- Maintain memberships
- Provides for public relations
- Finds new board members
- Sets curriculum
- Keeps minutes
- Posts agendas
- Arranges for and subsidizes instructor’s classes
- Fundraises for scholarships
- Maintains records
- Strategy: to set aside ½ hour each board meeting for the next 6 meetings to address these issues.

Nigel requests roles and responsibilities defined that have to do with physical functions. Similar roles to a sailing club. Positions from the sailing club’s perspective. The maintenance and function of the club should have actual positions. Instead of having a volunteer do this and that, have a formal position for boat maintenance, etc.
(P.O.B. key) above phone in garage.

Strategies:
- Writing down duties of various board members
- Establish membership committee
- Recruitment for board members committee
- Work on policy; un-attendance policy for board members
- Advisory board
- At each working board meeting, dedicated to working on these strategies
- Membership board development and public awareness
- Recruitment committee
- Conversations with potential board members
- Define membership
- Do we “market the product for the believer” or “find the innocent”?
- Everybody who gets into a boat needs to be a SJSF member! Keep phone numbers and contact info for volunteers
- Do we want Island Rec to deal with all our stuff
- Ad hoc committee to work on or executive director position/ needs role, cost
- Committee to work on P.R.
- Committee to work on fundraising
- Job descriptions for each individual task
(site prep for classes)
(gear prep for classes)
(other)

Duties of officers
Establish a membership committee
Establish a public relations committee
Establish a committee for recruitment for board members

Work on policy for attendance of active board meetings. (Board Structure)
Advisory board
At meeting: working meeting/ strategy meeting portion

Classes/ Programs
- The SJSF will organize and promote a series of partner sails open to the public. The aim is to bring Non or new sailors on the water.
- Involve people socially. Not to the extent of the SJYC
- Conduct an UN_REGATTA at the pond
- End of the season w/ barbecue for beginning sailors to showcase skills to family.
- After work Splash Evening racing/ informal
- Team Basic Class—Fall Teens to quickly learn basics of interested in racing or learn basic skills.
- Placement of class schedule and team schedule will be in place then Nigel will organize events.

Fundraising
- The sailing Foundation will put a sustainable fundraising plan in place to facilitate efforts in subsequent years and add ons as needed. Dez! will do presentation in Jan. Thinking outside the box.